office administrative assistant
Well established, family-owned boutique construction management and development consulting firm seeks highly organized, motivated individual to join our team.
This position requires a proactive individual with proven dependability, someone who is service oriented, is willing to continue their professional development, has an optimistic attitude, and great work ethic.
The Office Admin/Executive Assistant supports multiple executives and departments within the Southern Cross Property Consultants (SCPC) team and is organized, focused, and detail oriented. In addition to excellent interpersonal skills, a successful candidate must be a dependable self-starter who can quickly assimilate copious amounts of information and work with minimal direction and oversight on multiple projects simultaneously
Day to day responsibilities include, but are not limited to:
- Provides administrative support at all levels of complexity for President, CFO, and
Business Development executive. May support other team members as time and
priorities allow. - Takes initiative to prioritize, monitor, follow up, and advise on the status of
pending items, schedules, deadlines, and requests. - Sets up and coordinates meetings and appointments (in-person or via Teams, Zoom,
or other meeting platforms) as needed. May participate in meetings to create and
maintain a contemporaneous record, distribute meeting materials, and identify
deadlines and follow-up tasks. - Prepares and compiles information and materials needed for meetings or as
requested. - Upload and track ministerial and discretionary permit applications, from project
submittal to issuance in multiple jurisdictions (training provided). - Assist with records, zoning, and code research in multiple jurisdictions (training
provided). - Assist in office administration by entering data into Quickbooks, tracking and
ordering office supplies, and coordinating with building janitorial and maintenance
staff. - Composes correspondence on own initiative regarding administrative matters.
- Formats and prepares documents using MS Word and Excel.
- Arranges for proper approvals for documents.
- Handles, processes, and maintains proprietary and/or confidential data.
- Develops and documents office and administrative procedures for assigned
functional areas. - Maintains files, correspondence, and reports to facilitate retrieval.
- Communicates with high level contacts within and outside the Company including
industry partners and customers. - Perform record keeping, administrative, and office support tasks.
- Perform other duties as assigned.
MINIMUM QUALIFICATIONS:
- 1 – 2 years of experience in a professional office environment; development, construction, real estate, or architecture office experience is a plus.
- High Proficiency in Microsoft Office 365, especially Word, Excel, and PowerPoint.
- Knowledge of Adobe Creative Suite is preferred, but not required.
- Ability to learn additional software programs as required.
- Demonstrated ability to independently manage and prioritize multiple projects.
- Excellent verbal and written communication skills.
- Strong work ethic and great customer service.
- Professional demeanor and appearance.
- Must have a sense of humor and like dogs.
- Compensation, competitive benefits, and work schedule/hours negotiable based on experience and qualifications. Hybrid work environment (ability to infrequently work remotely)
To apply:
Principals only. No recruiting agencies. No phone calls.
Send resume with salary requirements and cover letter describing why you’re interested in this position to: applications@southerncrosspc.com
Applicants who do not follow the above process will not be considered. Southern Cross Property Consultants is a boutique construction management and development consulting firm. SCPC is a fast paced, collaborative work environment where the emphasis is placed on quality, results, and client & employee satisfaction.
Since our founding in 2002, we have many repeat clients and much of our work comes from client referrals. Our team members’ collectively have decades of experience on a wide variety of project types.
More information on the company can be found at www.southerncrosspc.com